Coach Administration Checklist 


  • Set up your team's practice schedule (time and location)
  • Sign up for a practice field in August or early September. See "Scheduling Practice Fields"
  • Recruit an assistant coach and team manager and work with them to accomplish the following tasks:
    • Obtain all medical release forms
    • Obtain a roster. Only rostered players can play. An unrostered child is not medically insured
    • Create a snack schedule to assign responsibility for bringing water and snacks for half time to a different family each weekend
    • Create and distribute a team contact list with contact numbers, email addresses and other relevant information
    • Pick up coaching equipment provided by CYS (First aid kit, balls, cones, pinnies). Additional equipment you may wish to obtain include a ball pump, ice packs, etc.
    • Complete the tasks in the "Be Prepared" portion of the "Safety, Injuries and Emergencies" section
    • For BAYS Coaches only: Make sure that you and a second adult (usually the team manager or assistant coach) have valid Coaches Cards to bring to games
  • Conduct a parents meeting (a sample meeting agenda for the Parents Meeting developed by Mass Youth Soccer is contained in the CYS Coaching Binder)
  • Conduct a players meeting (depending on the age group)

During the Season

  • For BAYS Coaches only: Bring a valid Coaches Card to your games. If you can't attend a game, make sure that a second registered adult (usually the team manager or assistant coach) with a valid Coaches Card attends the game
  • For BAYS Coaches only: Confirm field and time with opposing coach prior to the coming Saturday's game
  • You must pre-pone games for Memorial Day and Columbus Day. Check with your opposition weeks in advance to confirm whether the game will be played
    • If not, inform the referee manager and the fields manager of cancellation
    • For all cancelled games, reschedule them in advance (see game rescheduling outline)
  • Provide help in player placement activities in spring
    • Attend two player placement meetings for your current age group children and the age group that your children will be going in to in the spring
    • Complete and send in objective and realistic player evaluations in spring


CYS Coaching Philosophy
CYS Mission and Coaching Philosophy
CYS Coaching Guidelines
Mass Youth Soccer Coaching Guidelines
Zero Tolerance Policy
Coaches Code of Conduct

Coaching Resources / Education
CYS Coaches Manual
Lesson Plans for Soccer Practices
Useful Youth Soccer Coaching Websites
Coaching License Courses

Coach Administration Checklist
Scheduling Practice Fields
BAYS Make-up Game Procedure
BAYS Placement Field Evaluations

Safety, Injuries and Emergencies
Frequently Asked Questions (FAQs)
CYS Coaches Survey Results
Referee's Pointers for BAYS Coaches
Coach Application Form (Acrobat PDF)

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